Congress Organization

Koconex draws upon 38 years of experience to provide top-class service in all aspects of congress organization. Our congress organization services include:
Abstract Handling
on-line abstract handling and/or paper abstract handling, the abstract review process, production of an abstract publication
Accommodation Management
hotel block-bookings, allocation of hotel rooms to individual participants and/or groups, payments, management of modifications, reporting

Audiovisual and Technology
implementation of audio visual equipment, conference apps, use of social media for the life cycle of the event and on-site networking solutions

Budget and Finances
managing of the congress budget, management of bank accounts, cash flow, taxes, preparation of accounts etc. as well as invoicing and payments
Marketing and Promotion
the development and execution of a congress marketing & promotion strategy, production of the various announcements and programs as well as promotional material, social media campaign and presentation / representation of the event to potential participants, sponsors or other stake holders

Materials and Print
design and production of any and all congress supplies such as program books, badges and bags

On-site Management
the selection, contracting and co-ordination of supplier services required and the on-site management of the event
Registration
on-line registration and, on-site registration, collection of fees, and statistical reports on registration numbers and breakdowns

Signage and Decorations
design, production and installation of all types of meeting signage and decorations

Site Selection
selection of the venue and the negotiation of the contract

Social Program, Tours and Transport
the proposal, sales and management of various social events such as opening & closing ceremony, gala dinner, proposal and implementation of an accompanying persons' program, pre- and post-congress events, and all transportation

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Speaker/Program Management
co-ordination of the speakers, the planning of the sessions, the overall logistics related to the contents of the congress program, and the production of a program overview

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Sponsorships
identification and development of sponsorship opportunities and guidelines, the sales and marketing of sponsorship opportunities to potential sponsors, and delivery

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